What does a Wedding Planner actually do?
Today on the blog I am talking about what a wedding planner does and what are the services that they offer. In America, having a Wedding Planner is almost a given, whereas in the UK the concept of a Wedding Planner is still a fairly new concept. A Wedding Planner isn’t what you see in the movies. As a Wedding Planner I can be on my feet for 18 hours so I certainly can’t do that in heels and a pastel suit a la Jennifer Lopez!
Wedding Planner – Wedding Coordinator – Venue Coordinator?
It is important to know that there is a difference between a Wedding Planner, a Wedding Coordinator and a Venue Coordinator, so let’s explore the differences.
What is a Wedding Planner?
A Wedding Planner is someone who works with you and for you throughout your planning process to help you with your planning process. This can be from the beginning to the end or part way through your planning process if you get stuck, run out of time or just need that extra pair of hands. A Wedding Planner will work with you to make sure you have everything that you need, they will recommend suppliers and liaise with those suppliers and save you money. A Wedding Planner will also be there on the day for you as will a Wedding Coordinator.
What is a Wedding Coordinator?
A Wedding Coordinator has a shorter timeline that a Wedding Planner. They will take your wedding plans and become the ‘operational you’. They will liaise with all of your suppliers, put together a timeline for your wedding day, make sure that the venue is set up in the way that you have envisioned. Their role is to make sure that everything runs smoothly and that you can relax and enjoy being with your friends, your family and focus on getting married.
What is a Venue Coordinator?
A Venue Coordinator works for the venue and not for you. Their role is to make sure that they venue runs smoothly on your wedding day. When booking your venue it is really important that you talk to them and that you understand their role. Some Venue Coordinators will help to set up your venue but some do not and this will be for you to resource so it is important that you talk to them as every Venue Coordinator will work slightly different.
Why should I hire a Wedding Planner?
The short answer is, a Wedding Planner can save you money, time and reduce your stress levels.
If you have never been married before, how do you know what you need to do and when. I have seen so many couples pay for services that they don’t necessarily need and this has cost them money,
A Wedding Planner will help you stay on track with your timeline and your budget. Having someone to talk things through with can really help with your stress levels. As a Wedding Planner, I don’t just see my role to help my couples plan their wedding, but I also see myself as a counsellor, a mediator and a friend.
When should you hire a Wedding Planner?
The simple answer is, when you think you need one. You can hire a Wedding Planner to day you get engaged, the day you start planning your wedding, the day you agree your wedding date or at any other time. It is never too late. If you have already started your planning process and things become overwhelming, you are running out of time or the stress is becoming too much. It is never too late.
What to look for when hiring a wedding planner and what questions should you ask?
Let’s start with the basics – are you available on my wedding date? If they are not available then there is no point in having the conversation.
What services do you offer? You need to make sure that your chosen Planner offers the services that you need
Do you do…marquee weddings…outdoor weddings…destination weddings? Do the Planner have experience of your type of wedding? A marquee or tipi wedding is very different to a wedding in a hotel and needs a whole different approach and skill set.
How many meetings will we have? The whole point of hiring a professional is to help take some of the strain and stress away and to have someone on hand to help you. It is important that you trust them, trust what they are doing and trust that they will deliver for you on your wedding day. If you don’t trust them and have worries and doubts it defeats the object of hiring someone.
Do you have contingency plans? A Wedding Planner is usually is someone who runs their own business so what happens if they fall ill or have an accident?
How much experience do you have? How many weddings or events have they planned before your wedding, have their worked with your venue in the past, do they know any of your suppliers? Although this isn’t a deal breaker, if they have then that is a bog bonus for you.
Here comes the guide suggests interviewing Wedding Planners and has some great questions to ask as part of that process.
Ultimately, when making the decision, it has to be the right decision for you and the right person for you. If you don’t click, then it’s not right.
Love Rebecca x, Remember, a wedding planner isn’t for the rich and famous, it’s for the busy!